Eventleaf How To Guides

Boost Your Event Attendance by Letting Attendees Bring a Plus-One

Managing a guest list is about more than just counting heads; it’s about creating an inclusive experience that encourages higher turnout. Whether you are hosting a high-stakes corporate gala where VIPs expect to bring a spouse, or a community workshop where friends prefer to register together, enabling guest registrations can significantly lower the barrier to entry.

By allowing your primary registrants to add guests during their own signup process, you simplify the workflow for them and ensure your data remains organized in your dashboard. Here is how you can set this up in just a few minutes.

    Step-by-Step: Enabling Guest Registrations

    Refining your registration flow is straightforward. Follow these steps to activate and customize guest options for your specific attendee groups.

  1. 1. Access Your Event Dashboard

    Log in to your Eventleaf account and select the specific event you want to manage.

    Access Your Event Dashboard

  2. 2. Navigate to Registration Steps

    Head over to the Registration tab and select Registration Steps. This area acts as the command center for your different attendee groups (such as "VIP," "Speaker," or "General Admission"). Click on the specific group you want to grant guest privileges to.

    Navigate to Registration Steps

  3. 3. Activate the Guest Option

    Scroll down the page until you reach the Guest section. You will see a checkbox labeled Allow Registrants of this type to bring guests. Check this box to enable the feature for that group.

    Activate the Guest Option

  4. 4. Set Guest Limits

    Once enabled, you can control the volume of attendees by setting a cap. Click the dropdown menu under Max Number of guests per registrant and select the maximum number of people each attendee can bring.

    Set Guest Limits

  5. 5. Define Guest Registration Types (Optional)

    If you want guests to have different registration options or fill out specific form fields (different from the primary registrant), you can add a Guest Registration Type. Click on Add Guest Type.

    define guest registration types

  6. 6. Customize the Guest Experience

    Provide a title and a brief description for this guest type—for example, "Spouse" or "Colleague"—and click the Add button.

    Customize the Guest Experience

    Once saved, this new category (e.g., "Spouse") will appear under the Guest Registration type, allowing you to tailor the data you collect for these specific visitors.

    Customize the Guest Experience 2

  7. Realistic Use Cases for Guest Registration

    Knowing how to turn the feature on is one thing; knowing when to use it helps you plan better events.

    • Corporate Galas and Award Ceremonies: High-profile attendees often expect to bring a partner or spouse. Using guest registration ensures you have an accurate headcount for catering and seating charts without requiring the guest to create their own separate account.
    • Family-Oriented Community Events: For events like "Family Fun Days," allowing a primary registrant to add multiple children as guests keeps the registration process fast and parent-friendly.
    • Professional Workshops: Many companies send small teams to training sessions. By enabling guest registrations for the "Lead Employee" type, one person can handle the logistics and payment for their entire group in a single transaction.

Frequently Asked Questions

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